Vanderbilt University Medical Center Administrative Assistant - Green Hills (Excel Guru) in Nashville, Tennessee

Discover Vanderbilt University Medical Center:

Located in Nashville, Tennessee, and operating at a global crossroads of teaching, discovery and patient care, VUMC is a community of individuals who come to work each day with the simple aim of changing the world. It is a place where your expertise will be valued, your knowledge expanded, and your abilities challenged. It is a place where your diversity — of culture, thinking, learning and leading — is sought and celebrated. It is a place where employees know they are part of something that is bigger than themselves, take exceptional pride in their work and never settle for what was good enough yesterday. Vanderbilt’s mission is to advance health and wellness through preeminent programs in patient care, education, and research.

Click Here To View The VUMC Promise of Discovery

Vanderbilt University Medical Center is accepting applications for our Administrative Assistant for our Psychiatric Mental Health Center. This is a full-time position (40 hours per week/day shift) and benefits become effective the first day of employment. If you are an excel guru and an advanced user of Microsoft Suites, you are encourage to apply today.

In this role you will provide administrative support of an area's activities with occasional guidance. You will respond to customer needs by consulting with others as appropriate or by following established guidelines. Organizes flow of daily operations to ensure service priorities are met. If you are well organized, polite, and can work independently, this is the ideal position for you.


  • Performs a variety of administrative support which may include scheduling, booking travel, expense processing and purchasing.

  • Compiles, coordinate and assist in the collection, processing and submission of data.

  • Prepares reports and other documentation as requested by area.

  • Creates and maintains accurate documents and records.

  • The responsibilities listed are a general overview of the position and additional duties may be assigned.

VUMC Recent Accomplishments

Because we are committed to providing the best in patient care, education and research, we are proud of our recent accomplishments:

  • US News & World Report: #1 Hospital in Tennessee, #1 Health Care Provider in Nashville, #1 Audiology ( Bill Wilkerson Center at ), 12 adult and 10 pediatric clinical specialties ranked among the nation's best, #15 Education and Training

  • Truven Health Analytics: among the top 50 cardiovascular hospitals in the U.S.

  • Becker's Hospital Review: one of the "100 Greatest Hospitals in America"

  • The Leapfrog Group: grade "A" in Hospital Safety Score

  • National Institutes of Health: among the top 10 grant awardees for medical research in the US

  • Magnet Recognition Program: Vanderbilt nurses are the only group honored in Tennessee

  • Nashville Business Journal: Middle Tennessee's healthiest employer

  • American Hospital Association: among the 100 "Most Wired" medical systems in the US

  • Download the Vanderbilt University Medical Center Facts 2016-2017 at to learn more about our services and facilities.

The Vanderbilt School Based program has been active for approximately 28 years, and currently employs 27 staff within 33 school sites. Our clinicians run independent mental health clinics within elementary and middle schools in Davidson County to clients identified by school personnel and covered by TennCare or Cover Kids (Medicaid) for services rendered. Our mental health clinicians provide individual and group therapy and additional psychopharmacology services are rendered by our Psychiatry Fellows and Nurse Practitioners. Most school based clinicians are assigned to one school; however, at times some clinicians may serve an additional school one to two days a week.


Essential Elements:

  • High School graduate or GED

  • Two years of healthcare or related administrative experience

  • Must be an advance user of Excel and Microsoft Suites

  • Prior front office experience is a plus

Preferred Elements:

  • 3-5 years of experience in customer service

  • Refined interpersonal and team skills

  • Ability to make good decisions; follows policies/procedures

  • Outgoing personality and willingness to assist patients/guest/visitors

Job Administrative and Clerical Support

Organization: Psychiatry Mental Health Ctr 104533

Title: Administrative Assistant - Green Hills (Excel Guru)

Location: TN-Nashville-Green Hills Office Building

Requisition ID: 1806486