Vanderbilt University Medical Center Administrative Manager - Nephrology in Nashville, Tennessee

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Located in Nashville, Tennessee, and operating at a global crossroads of teaching, discovery and patient care, VUMC is a community of individuals who come to work each day with the simple aim of changing the world. It is a place where your expertise will be valued, your knowledge expanded and your abilities challenged. It is a place where your diversity — of culture, thinking, learning and leading — is sought and celebrated. It is a place where employees know they are part of something that is bigger than themselves, take exceptional pride in their work and never settle for what was good enough yesterday. Vanderbilt’s mission is to advance health and wellness through preeminent programs in patient care, education, and research.

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JOB SUMMARY:

1) Assistant to the Director of the Division of Nephrology and other Sr. Faculty.

Assist the Director and Sr. Faculty with various travel requests nationally and internationally for Vanderbilt and outside organizations. Serve as liaison between the Director and all faculty to include other division directors.

Schedule Division meeting, coordinate agendas and create the minutes for each meeting. Coordinate and plan all faculty recruits to include travel, itineraries and working with human resources to ensure they have the proper information to be able to assist with tours and housing in Nashville and the surrounding area.Organize and maintain budget guidelines for all division sponsored events.

2) Manage administrative team and serve as back-up to two lead administrative assistants and one senior administrative assistant, which includes interviewing, hiring, performance evaluations, training and coaching these team members for various roles in the division. This administrative team supports 60+ faculty, credentialing and re-credentialing at VUMC, VA, Stallworth and Fresenius, Synergy (inpatient schedule for faculty and fellows), faculty appointment and re-appointment letters, faculty promotion letters and offer letters working closely with Department of Medicine.

3) Work in coordination with other areas to plan the Center for Matrix Biology seminars.

4) Attend the SOM Departmental Roundtable Discussion with Faculty Affairs and the DOM Faculty Affairs Team Sessions to further learn and improve processes and interact with staff working in other divisions to build a team for further communication. Attends other program related meetings at the request of the Division Administrator.

  • Other duties as assigned

VUMC Recent Accomplishments

Because we are committed to providing the best in patient care, education and research, we are proud of our recent accomplishments:

  • US News & World Report: #1 Hospital in Tennessee, #1 Health Care Provider in Nashville, #1 Audiology ( Bill Wilkerson Center at http://www.vanderbilthealth.com/billwilkerson/ ), 12 adult and 10 pediatric clinical specialties ranked among the nation's best, #15 Education and Training

  • Truven Health Analytics: among the top 50 cardiovascular hospitals in the U.S.

  • Becker's Hospital Review: one of the "100 Greatest Hospitals in America"

  • The Leapfrog Group: grade "A" in Hospital Safety Score

  • National Institutes of Health: among the top 10 grant awardees for medical research in the US

  • Magnet Recognition Program: Vanderbilt nurses are the only group honored in Tennessee

  • Nashville Business Journal: Middle Tennessee's healthiest employer

  • American Hospital Association: among the 100 "Most Wired" medical systems in the US

Download the Vanderbilt University Medical Center Facts 2016-2017 at https://www.vanderbilthealth.com/main/39107 to learn more about our services and facilities.

Bachelor's Degree (or equivalent experience) and 3 years of experience.

Physical Requirements/Strengths needed & Physical Demands:

Movement

  • Occasional: Sitting: Remaining in seated position

  • Occasional: Standing: Remaining on one's feet without moving.

  • Occasional: Walking: Moving about on foot.

  • Occasional: Lifting under 35 lbs: Raising and lowering objects under 35 lbs from one level to another

  • Occasional: Push/Pull: Exerting force to move objects away from or toward.

  • Occasional: Bending/Stooping: Trunk bending downward and forward by bending spine at waist requiring full use of lower extremities and back muscles

  • Occasional: Reaching below shoulders: Extending arms in any direction below shoulders.

  • Occasional: Handling: Seizing, holding, grasping, turning or otherwise working with hand or hands.

Sensory

  • Occasional: Vision: Clarity of near vision at 20 inches or less and far vision at 20 feet or more with depth perception, peripheral vision, color vision.

  • Frequent: Noise: May include exposure to occupational noise levels which equal or exceed an 8-hr time-weighted average of 85 decibels, requiring enrollment in VUMC's Hearing Conservation Program which includes training, use of hearing protection, and periodic audiometry.

  • Continuous: Communication: Expressing or exchanging written/verbal/electronic information.

Environmental Conditions

Job Professional and Managerial

Organization: Nephrology 104375

Title: Administrative Manager - Nephrology

Location: TN-Nashville-Medical Center North (MCN)

Requisition ID: 1802821