Vanderbilt University Medical Center Associate Clinical Supply Spec in Nashville, Tennessee

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Located in Nashville, Tennessee, and operating at a global crossroads of teaching, discovery and patient care, VUMC is a community of individuals who come to work each day with the simple aim of changing the world. It is a place where your expertise will be valued, your knowledge expanded and your abilities challenged. It is a place where your diversity — of culture, thinking, learning and leading — is sought and celebrated. It is a place where employees know they are part of something that is bigger than themselves, take exceptional pride in their work and never settle for what was good enough yesterday. Vanderbilt’s mission is to advance health and wellness through preeminent programs in patient care, education, and research.

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Department/Unit Summary

Our department is designed to enable physicians and clinicians to enhance quality outcomes and patient safety. Supply chain is comprised of almost 300 employees who strive to ensure efficient and successful patient care. Our services range from case cart operations, purchasing, materials management, systems support, and many others. Our goal is to provide the best possible service to our customers

Your Role:

  • The Clinical Supply Specialist is responsible for day to day material and inventory related operations in all OR areas and Central Supply to include but not limited to:

  • Inventory and cycling counting surgical material

  • Receiving and stocking of material to support surgical operations

  • Placing orders to support surgical operations

  • Assisting clinical staff in obtaining material to support surgical operations.

  • Preparing case carts for transport to the OR for procedures

  • Participate in annual inventory related functions

Key Functions and Expected Performances:

  1. Provide materials requested for patient medical care.

a. Process requests generated from clinicians for supplies and equipment.

b. Deliver supply requests in an accurate and timely manner.

c. React appropriately to stock outs, critical levels and all emergency supply situations.

d. Assemble case carts according to surgical preference cards.

e. Drive VUMC equipment (such as truck or tow motor) as needed following all safety guidelines.

f. Deliver case carts, supplies, and instruments to requested destinations as needed.

  1. Receive all medical-surgical supplies and equipment.

a. Utilize the appropriate materials management systems to receive supplies and update on hand inventory.

b. File receiving documentation according to policy.

c. Follow policy and procedure for receipt of all implants to include bone and tissue.

  1. Ensure appropriate on hand inventory levels are maintained.

a. Conduct inventory counts according to schedule.

b. Generate orders based on usage and determined par levels.

  1. Maintain work environment in a safe, clean, orderly manner.

a. Ensure all locations have appropriate barcodes and locators assigned.

b. Ensure stock is replenished to assigned location.

c. Rotate stock and check for expired product.

d. Follow all safety procedures in handing supplies and equipment.

  1. Maintain appropriate supply chain records and documentation.

a. Directly responsible for capturing patient charges for all medical-surgical supplies.

b. Cross reference supplies between departments as appropriate.

c. Follow procedures to track supplies borrowed or loaned to surrounding hospitals.

d. Process all returns according to policy.

  1. Serves as a preceptor for new employees.

a. Teaches proper methods of assembling surgery carts according to departmental standards.

b. Teaches proper methods of maintaining inventory according to departmental standards.

c. Provides a positive role model in time, attendance and performance.

  1. Finish Case Carts

a. Complete the case cart by adding all appropriate supplies per the DPC.

b. Seal the cart and stage the cart in the finished area.

Position Qualifications


  • High School Diploma or GED (or equivalent experience) and < 1 year relevant experience.


  • Previous Supply Chain experience

Position Shift:

  • Monday – Friday – 3:30PM - 12:00AM VUMC Recent Accomplishments Because we are committed to providing the best in patient care, education and research, we are proud of our recent accomplishments:

  • US News & World Report: #1 Hospital in Tennessee, #1 Health Care Provider in Nashville, #1 Audiology ( Bill Wilkerson Center at ), 12 adult and 10 pediatric clinical specialties ranked among the nation's best, #15 Education and Training

  • Truven Health Analytics: among the top 50 cardiovascular hospitals in the U.S.

  • Becker's Hospital Review: one of the "100 Greatest Hospitals in America"

  • The Leapfrog Group: grade "A" in Hospital Safety Score

  • National Institutes of Health: among the top 10 grant awardees for medical research in the US

  • Magnet Recognition Program: Vanderbilt nurses are the only group honored in Tennessee

  • Nashville Business Journal: Middle Tennessee's healthiest employer

  • American Hospital Association: among the 100 "Most Wired" medical systems in the US

Download the Vanderbilt University Medical Center Facts 2016-2017 at to learn more about our services and facilities.


High School Diploma or GED (or equivalent experience) and < 1 year relevant experience

Licensure, Certification, and/or Registration (LCR):

Physical Requirements/Strengths needed & Physical Demands:

  • Medium Work category requiring exertion up to 50lbs of force occasionally and/or up to 20 of force frequently and/or up to 10 of force continually to move objects.


  • Occasional: Sitting: Remaining in seated position

  • Occasional: Standing: Remaining on one's feet without moving.

  • Occasional: Lifting over 35 lbs: Raising and lowering objects from one level to another, includes upward pulling over 35 lbs, with help of coworkers or assistive device

  • Occasional: Carrying under 35 lbs: Transporting an object holding in hands, arms or shoulders, with help of coworkers or assistive device.

  • Occasional: Carrying over 35 lbs: Transporting an object holding in hands, arms or shoulders, with help of coworkers or assistive device.

  • Occasional: Balancing: Maintaining body equilibrium to prevent falling when walking, standing, crouching or maneuvering self, patient and equipment simultaneously while working in large and small spaces

  • Occasional: Climbing: Ascending or descending stairs/ramps using feet and legs and/or hands and arms.

  • Occasional: Crouching/Squatting: Bending body downward and forward by bending legs and spine.Reaching above shoulders: Extending arms in any direction above shoulders.

  • Frequent: Walking: Moving about on foot.

  • Frequent: Lifting under 35 lbs: Raising and lowering objects under 35 lbs from one level to another

  • Frequent: Push/Pull: Exerting force to move objects away from or toward.

  • Frequent: Bending/Stooping: Trunk bending downward and forward by bending spine at waist requiring full use of lower extremities and back muscles

  • Frequent: Reaching above shoulders: Extending arms in any direction above shoulders.

  • Frequent: Reaching below shoulders: Extending arms in any direction below shoulders.

  • Frequent: Handling: Seizing, holding, grasping, turning or otherwise working with hand or hands.

  • Frequent: Fingering: Picking, pinching, gripping, working primarily with fingers requiring fine manipulation.

  • Frequent: Bimanual Dexterity: Requiring the use of both hands.


  • Frequent: Smell: Ability to detect and identify odors.

  • Continuous: Communication: Expressing or exchanging written/verbal/electronic information.

  • Continuous: Auditory: Perceiving the variances of sounds, tones and pitches and able to focus on single source of auditory information

  • Continuous: Vision: Clarity of near vision at 20 inches or less and far vision at 20 feet or more with depth perception, peripheral vision, color vision.

Environmental Conditions

  • Occasional: Chemicals and Gasses: Medications, cleaning chemicals, oxygen, other medical gases used in work area.

  • Occasional: Pathogens: Risk of exposure to bloodborne pathogens and other contagious illnesses.

Job Supply/Equipment

Organization: SC Periop Supply VUMC Implants 201190

Title: Associate Clinical Supply Spec

Location: TN-Nashville-Vanderbilt Hospital (VUH)

Requisition ID: 1805278