Vanderbilt University Medical Center Associate Clinical Supply Spec in Nashville, Tennessee

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Located in Nashville, Tennessee, and operating at a global crossroads of teaching, discovery and patient care, VUMC is a community of individuals who come to work each day with the simple aim of changing the world. It is a place where your expertise will be valued, your knowledge expanded and your abilities challenged. It is a place where your diversity — of culture, thinking, learning and leading — is sought and celebrated. It is a place where employees know they are part of something that is bigger than themselves, take exceptional pride in their work and never settle for what was good enough yesterday. Vanderbilt’s mission is to advance health and wellness through preeminent programs in patient care, education, and research.

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Department/Unit Summary

  • Our department is responsible updating inventory of over 30 Nursing units which consist of over 60 supply cells by 9:50am daily, to include running 3 Service Centers.

  • On a daily basis the Service Centers can distribute over 600 requests for supplies and equipment throughout the hospital. Employee will be responsible for delivering supplies and small equipment to all Inpatient Nursing Units and various Clinics.

  • Additional task include low stock and refill of supply cells daily, pulling parcel for Nightshift for appropriate supply cells, assist and respond to stats called overhead, restock of specialty carts to include 126 crash carts, 18 difficult airway bags, 2 pin carts, 12 chest tube bags, 10 central line carts, and 21 pediatric tackle boxes.

  • Responsibilities include cleaning out return bins throughout the supply rooms & supply room maintenance, putting supplies back into inventory and crediting the patient or Nursing Unit as necessary, and routine expiration checks.

  • Utilization of various Materials Management programs is required to research products. Charge items accordingly by using PMM and POU to the patient or unit upon request

Your Role:

  • The Clinical Supply Specialist is responsible for day to day material and inventory related operations in all OR areas and Central Supply to include but not limited to:

  • Inventory and cycling counting surgical material

  • Receiving and stocking of material to support surgical operations

  • Placing orders to support surgical operations

  • Assisting clinical staff in obtaining material to support surgical operations.

  • Participate in annual inventory related functions

Key Functions and Expected Performances:

  1. Provide materials requested for patient medical care.

a. Process requests generated from clinicians for supplies and equipment.

b. Deliver supply requests in an accurate and timely manner.

c. React appropriately to stock outs,critical levels and all emergency supply situations.

d. Assemble case carts according to surgical preference cards.

e. Drive VUMC equipment (such as truck or tow motor) as needed following all safety guidelines.

f. Deliver case carts, supplies, and instruments to requested destinations as needed.

  1. Receive all medical-surgical supplies and equipment.

a. Utilize the appropriate materials management systems to receive supplies and update on hand inventory.

b. File receiving documentation according to policy.

c. Follow policy and procedure for receipt of all implants to include bone and tissue.

  1. Ensure appropriate on hand inventory levels are maintained.

a. Conduct inventory counts according to schedule.

b. Generate orders based on usage and determined par levels.

  1. Maintain work environment in a safe, clean, orderly manner.

a. Ensure all locations have appropriate barcodes and locators assigned.

b. Ensure stock is replenished to assigned location.

c. Rotate stock and check for expired product.

d. Follow all safety procedures in handing supplies and equipment.

  1. Maintain appropriate supply chain records and documentation.

a. Directly responsible for capturing patient charges for all medical-surgical supplies.

b. Cross reference supplies between departments as appropriate.

c. Follow procedures to track supplies borrowed or loaned to surrounding hospitals.

d. Process all returns according to policy.

  1. Serves as a preceptor for new employees.

a. Teaches proper methods of assembling surgery carts according to departmental standards.

b. Teaches proper methods of maintaining inventory according to departmental standards.

c. Provides a positive role model in time, attendance and performance.

  1. Finish Case Carts

a. Complete the case cart by adding all appropriate supplies per the DPC.

b. Seal the cart and stage the cart in the finished area.

Position Qualifications


  • Job requires High school graduate or GED and 1 year of experience or the equivalent.


  • Stocking and Inventory experience

Position Shift:

6 AM – 6 PM – Rotating day and holidays

VUMC Recent Accomplishments

Because we are committed to providing the best in patient care, education and research, we are proud of our recent accomplishments:

  • US News & World Report: #1 Hospital in Tennessee, #1 Health Care Provider in Nashville, #1 Audiology ( Bill Wilkerson Center at ), 12 adult and 10 pediatric clinical specialties ranked among the nation's best, #15 Education and Training

  • Truven Health Analytics: among the top 50 cardiovascular hospitals in the U.S.

  • Becker's Hospital Review: one of the "100 Greatest Hospitals in America"

  • The Leapfrog Group: grade "A" in Hospital Safety Score

  • National Institutes of Health: among the top 10 grant awardees for medical research in the US

  • Magnet Recognition Program: Vanderbilt nurses are the only group honored in Tennessee

  • Nashville Business Journal: Middle Tennessee's healthiest employer

  • American Hospital Association: among the 100 "Most Wired" medical systems in the US

Download the Vanderbilt University Medical Center Facts 2016-2017 at to learn more about our services and facilities.



EQUIPMENT INSPECTIONS (NOVICE): - Reviews and Inspections is a systematic process of checking to see whether a piece of equipment is meeting specified requirements.

INVENTORY MANAGEMENT (NOVICE): - Monitors material movement into and out of stock, reconciles inventory balances, and maintains adequate inventory levels.

CUSTOMER SERVICE (NOVICE): - A continuing focus on the needs and requirements of customers, anticipating their needs, remaining sensitive to customers while performing services for them, responsive to customer needs.


  • Organizational Impact: Performs clearly defined tasks and methods described in detail to achieve standardized solutions that impact own performance with regular guidance.

  • Problem Solving/ Complexity of work: Follows a well established process to solve routine problems where solutions are clearly prescribed.

  • Breadth of Knowledge: Has basic job knowledge of systems and procedures that are common to own job.

  • Team Interaction: Individually contributes to the team.



    • Develops Self and Others: Continuously improves own skills by identifying development opportunities.
    • Builds and Maintains Relationships: Seeks to understand colleagues priorities, working styles and develops relationships across areas.
    • Communicates Effectively: Openly shares information with others and communicates in a clear and courteous manner.


    • Serves Others with Compassion: Invests time to understand the problems, needs of others and how to provide excellent service.
    • Solves Complex Problems: Seeks to understand issues, solves routine problems, and raises proper concerns to supervisors in a timely manner.
    • Offers Meaningful Advice and Support: Listens carefully to understand the issues and provides accurate information and support.


    • Performs Excellent Work: Checks work quality before delivery and asks relevant questions to meet quality standards Ensures continuous improvement.
    • Ensures Continuous Improvement: Shows eagerness to learn new knowledge, technologies, tools or systems and displays willingness to go above and beyond.
    • Fulfills Safety and Regulatory Requirements: Demonstrates basic knowledge of conditions that affect safety and reports unsafe conditions to the appropriate person or department.


    • Demonstrates Accountability: Takes responsibility for completing assigned activities and thinks beyond standard approaches to provide high-quality work/service.
    • Stewards Organizational Resources: Displays understanding of how personal actions will impact departmental resources.
    • Makes Data Driven Decisions: Uses accurate information and good decision making to consistently achieve results on time and without error.


    • Generates New Ideas: Willingly proposes/accepts ideas or initiatives that will impact day-to-day operations by offering suggestions to enhance them.
    • Applies Technology: Absorbs new technology quickly; understands when to utilize the appropriate tools and procedures to ensure proper course of action.
    • Adapts to Change: Embraces change by keeping an open mind to changing plans and incorporates change instructions into own area of work.

High School Diploma or GED (or equivalent experience) and < 1 year relevant experience

Licensure, Certification, and/or Registration (LCR):

Physical Requirements/Strengths needed & Physical Demands:

  • Medium Work category requiring exertion up to 50lbs of force occasionally and/or up to 20 of force frequently and/or up to 10 of force continually to move objects.


  • Occasional: Sitting: Remaining in seated position

  • Occasional: Standing: Remaining on one's feet without moving.

  • Occasional: Lifting over 35 lbs: Raising and lowering objects from one level to another, includes upward pulling over 35 lbs, with help of coworkers or assistive device

  • Occasional: Carrying under 35 lbs: Transporting an object holding in hands, arms or shoulders, with help of coworkers or assistive device.

  • Occasional: Carrying over 35 lbs: Transporting an object holding in hands, arms or shoulders, with help of coworkers or assistive device.

  • Occasional: Balancing: Maintaining body equilibrium to prevent falling when walking, standing, crouching or maneuvering self, patient and equipment simultaneously while working in large and small spaces

  • Occasional: Climbing: Ascending or descending stairs/ramps using feet and legs and/or hands and arms.

  • Occasional: Crouching/Squatting: Bending body downward and forward by bending legs and spine.Reaching above shoulders: Extending arms in any direction above shoulders.

  • Frequent: Walking: Moving about on foot.

  • Frequent: Lifting under 35 lbs: Raising and lowering objects under 35 lbs from one level to another

  • Frequent: Push/Pull: Exerting force to move objects away from or toward.

  • Frequent: Bending/Stooping: Trunk bending downward and forward by bending spine at waist requiring full use of lower extremities and back muscles

  • Frequent: Reaching above shoulders: Extending arms in any direction above shoulders.

  • Frequent: Reaching below shoulders: Extending arms in any direction below shoulders.

  • Frequent: Handling: Seizing, holding, grasping, turning or otherwise working with hand or hands.

  • Frequent: Fingering: Picking, pinching, gripping, working primarily with fingers requiring fine manipulation.

  • Frequent: Bimanual Dexterity: Requiring the use of both hands.


  • Frequent: Smell: Ability to detect and identify odors.

  • Continuous: Communication: Expressing or exchanging written/verbal/electronic information.

  • Continuous: Auditory: Perceiving the variances of sounds, tones and pitches and able to focus on single source of auditory information

  • Continuous: Vision: Clarity of near vision at 20 inches or less and far vision at 20 feet or more with depth perception, peripheral vision, color vision.

Environmental Conditions

  • Occasional: Chemicals and Gasses: Medications, cleaning chemicals, oxygen, other medical gases used in work area.

  • Occasional: Pathogens: Risk of exposure to bloodborne pathogens and other contagious illnesses.

Job Supply/Equipment

Organization: SC VUH Inpatient Svc Ctr 20 201535

Title: Associate Clinical Supply Spec

Location: TN-Nashville-Vanderbilt Hospital (VUH)

Requisition ID: 1805939