Vanderbilt University Medical Center Associate Program Manager in Nashville, Tennessee

Job Summary:

This positon is in the Center for Health Services Research, which includes talented, multidisciplinary researchers and clinicians dedicated to exploring critical issues in health care and working towards innovative solutions. Our goal is to improve health through interdisciplinary research into the conduct, organization, outcomes, and effectiveness of all aspects of health care. The Center includes over 100 affiliated faculty and staff representing disciplines including clinical medicine, nursing, public health, social sciences, management sciences, and the humanities.

In this role, you will support assigned faculty members by coordinating a wide variety of programmatic and administrative activities related to their research and academic roles. The primary responsibilities will include serving as a key resource to faculty and coordinating activities for research and educational programs.

The position requires excellent communication and collaboration skills and the ability to support multiple members of the center. The role requires a resourceful individual who can take initiative to gather suitable information and data to address tasks and complete assignments in a timely manner.

Expected responsibilities include but are not limited to the following:

• Coordinate internal and external program activities which may include research and education meetings, events, seminars, and workshops

• Prepare informational materials and disseminate to appropriate audiences

• Coordinate facilities and ensure all logistics and materials are prepared for events and meetings

• Purchase items or services while monitoring expenditures against budget

• Provide administrative support to faculty which may include meeting scheduling and coordination

• Assist faculty with arranging business travel and processing expense reports, which may include external guests and speakers

• Maintain familiarity with VUMC travel and reimbursement policies

• Manage inventory and make purchases of supplies and equipment for assigned programs

• Update and maintain various documents, informational materials, websites, lists, etc. related to faculty’s research and academic roles

• Support faculty in the preparation of materials for publication, including copy editing and formatting documents, manuscripts, papers, etc.

• Seek information online and in journals in support of academic initiatives; perform a literature search through PubMed or other established electronic journal databases

• Provide support for research activities which may include data collection, database management, data analysis, preparation of charts, graphs, and tables

• May assist with drafting portions of grant proposals and project documents

• Other duties as assigned

Minimum Requirements:

This position requires Bachelor's degree.

The successful candidate should be extremely organized, efficient, detail oriented, a team player, and a self-starter. Additionally, the candidate should possess excellent communication and interpersonal skills and be able to think and function independently. S/he must be able to multi-task while remaining helpful and courteous. Excellent time management and planning skills are essential. Proficiency with MS Office programs and ability to quickly learn new programs is needed.

Additional Information:

This is a full-time non-exempt position; M-F; 40 hours per week.

Salary is dependent upon education and experience.

Background screens will be performed and education will be verified prior to employment. Please be prepared to provide required information and/or documentation.

Physical Requirements/Strengths needed & Physical Demands:

  • Sedentary category requiring exertion up to 10 lbs. of force occasionally and uses negligible amounts of force to move objects. Sedentary work involves sitting most of the time.


  • Occasional: Standing: Remaining on one's feet without moving.

  • Occasional: Walking: Moving about on foot.

  • Occasional: Lifting under 35 lbs: Raising and lowering objects under 35 lbs from one level to another

  • Occasional: Carrying under 35 lbs: Transporting an object holding in hands, arms or shoulders, with help of coworkers or assistive device.

  • Occasional: Push/Pull: Exerting force to move objects away from or toward.

  • Occasional: Reaching above shoulders: Extending arms in any direction above shoulders.

  • Frequent: Sitting: Remaining in seated position

  • Frequent: Reaching below shoulders: Extending arms in any direction below shoulders.

  • Frequent: Fingering: Picking, pinching, gripping, working primarily with fingers requiring fine manipulation.

  • Frequent: Bimanual Dexterity: Requiring the use of both hands.


  • Continuous: Communication: Expressing or exchanging written/verbal/electronic information.

  • Continuous: Auditory: Perceiving the variances of sounds, tones and pitches and able to focus on single source of auditory information

  • Continuous: Vision: Clarity of near vision at 20 inches or less and far vision at 20 feet or more with depth perception, peripheral vision, color vision.

  • Continuous: Smell: Ability to detect and identify odors.

Environmental Conditions

  • Occasional: Chemicals and Gasses: Medications, cleaning chemicals, oxygen, other medical gases used in work area.

Job Research

Organization: Inst for Medicine & Public Hea 104204

Title: Associate Program Manager

Location: TN-Nashville-2525 West End Ave

Requisition ID: 1805338