Vanderbilt University Medical Center IT Project Manager in Nashville, Tennessee

IT ProjectManager – VICTR Job Description

Job Summary

This position will coordinate project team activities with occasional guidance, including collaborating with investigators to manage current projects, as well as secure additional projects, and managing the relationship between investigators and the informatics group. Identifies appropriate resources needed, and develops schedules to ensure timely completion of project. Coordinates the activities of the team (i.e., create project assignments and distribute workload, perform training, provide general supervision) by becoming familiar with system scope and project objectives, as well as the role and function of each team member. Implements small development projects or components of large projects. In addition, this position is also needed to coordinate technical infrastructure and resource allocation between the informatics group and other technical groups within the Vanderbilt institution.

Key Performances


  • Meetswith investigators to understand project scope and timeline.

  • Duringfeasibility discussion with investigators, understand project goals andcommunicate alternative ideas where possible to better suit project goals andbudget.

  • Suggestskey milestones from completing a project’s minimum viable product withinproject budget, and additional milestones for subsequent development phases.

  • Providescommunication buffer between investigators and developers.

  • Demonstratesmastery of project communications in practical applications of a difficultnature.

  • Effectivelytransmits technical and business ideas and information to others, includingnon-technical audiences.

  • Sharesknowledge, ideas and information openly, and effectively sells new ideas andinfluences others.

  • Possessessufficient knowledge, training, and experience to be capable of successfully.delivering Project Communications without requiring support and instructionfrom others.

  • Communicatewith investigators to keep them informed about development progress and anypotential barriers that may arise.

  • Provideregular updates to project team regarding development progress; updates mayinclude quick messages, calls, screenshots, documentation, or demonstrations ofdevelopment.

  • Immediatelycommunicate any potential delays in project development to investigators, withexplanation of the delay and potential solutions.

  • Providesguidance and support to team members.


  • Coordinatesand oversees all phases of the project.

  • Performsproject tracking (milestone completeness throughout the development process)and reporting relative to task completion dates, dependency effects, problemanticipation, schedule conflicts, and assignment to appropriate staff forresolution.

  • Monitorpercent complete for project milestones to forecast any potential timelinebarriers

  • Managesprioritization procedures for changing scope [i.e., change management] andproject acceptance procedures.

  • Measuresprogress toward goals and revises project objectives and documents applyingchange control procedures.

  • Assumesresponsibility [as appropriate] for resolving issues and seeing work through tosuccessful completion.

  • Providestraining to project managers and others on project related templates andtoolsets.

  • Developsmethods to measure customer satisfaction and obtains feedback at critical.milestones and at project completion to ensure project efforts meet customerexpectations.

  • Participatein internal testing of developed technology.

  • Stronglysuggest and provide time for iterative user acceptance testing byinvestigator’s/end user’s team.

Project Issues Management

  • Demonstratesmastery of Issues Management in practical applications of a difficult nature

  • Analyzesmoderately complex problems using technical experience and judgement.

  • Adeptat identifying issues before they become problems and assigning those issues tothe right people at the right time.

  • Possessessufficient knowledge, training, and experience to be capable of successfully.managing internal project issues without requiring support and instruction fromothers.

  • Ableto anticipate and resolve unplanned project issues as they arise.

  • Proposesolutions for any barriers that arise with collaboration from development teamand investigator.

  • Triageany reports of bugs to appropriate development team member for quickresolution.

Project Planning

  • Followingan initial feasibility meeting, provide investigators with timeline estimatebased on project scope.

  • Createsproject plan with milestones and timeline that fit the project’s budget.

  • Demonstratesability to forecast complex resource needs, identify and break work down intodiscrete and measurable tasks, set priorities, define dependencies, scheduleactivities, prepare acceptance criteria and organize work for one or more largeprojects.

  • Plansfor and anticipates events outside of immediate responsibility.

  • Anticipatesproblems and obstacles before they arise.

  • Setspriorities with a proper sense of urgency and importance.

  • Developscreative ideas and takes innovative action to achieve planned goals andobjectives. Is proficient in the use of project management tools.


· Ability to learn rapidly about new technologies and methods

· Ability to solve medium to complex problems.

· Excellent written and oral communication skills

· Excellent organizational skills

· Excellent interpersonal skills

· Excellent critical thinking skills

· Detail oriented

· Preferred formal background in strong data and computational focus-type field (e.g., math, statistics, computer science, economics)

Bachelor's Degree (or equivalent experience) and 2 years relevant experience

Physical Requirements/Strengths needed & Physical Demands:

  • Sedentary category requiring exertion up to 10 lbs. of force occasionally and uses negligible amounts of force to move objects. Sedentary work involves sitting most of the time.


  • Occasional: Standing: Remaining on one's feet without moving.

  • Occasional: Walking: Moving about on foot.

  • Occasional: Lifting under 35 lbs: Raising and lowering objects under 35 lbs from one level to another

  • Occasional: Carrying under 35 lbs: Transporting an object holding in hands, arms or shoulders, with help of coworkers or assistive device.

  • Occasional: Bending/Stooping: Trunk bending downward and forward by bending spine at waist requiring full use of lower extremities and back muscles

  • Occasional: Reaching above shoulders: Extending arms in any direction above shoulders.

  • Frequent: Sitting: Remaining in seated position

  • Frequent: Reaching below shoulders: Extending arms in any direction below shoulders.

  • Frequent: Fingering: Picking, pinching, gripping, working primarily with fingers requiring fine manipulation.

  • Frequent: Bimanual Dexterity: Requiring the use of both hands.


  • Continuous: Communication: Expressing or exchanging written/verbal/electronic information.

  • Continuous: Auditory: Perceiving the variances of sounds, tones and pitches and able to focus on single source of auditory information

  • Continuous: Vision: Clarity of near vision at 20 inches or less and far vision at 20 feet or more with depth perception, peripheral vision, color vision.

  • Continuous: Smell: Ability to detect and identify odors.

Environmental Conditions

Job Information Technology

Organization: VICTR 104242

Title: IT Project Manager

Location: TN-Nashville-2525 West End Ave

Requisition ID: 1803246