Vanderbilt University Medical Center Lead Clinical Supply Spec in Nashville, Tennessee

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Located in Nashville, Tennessee, and operating at a global crossroads of teaching, discovery and patient care, VUMC is a community of individuals who come to work each day with the simple aim of changing the world. It is a place where your expertise will be valued, your knowledge expanded and your abilities challenged. It is a place where your diversity — of culture, thinking, learning and leading — is sought and celebrated. It is a place where employees know they are part of something that is bigger than themselves, take exceptional pride in their work and never settle for what was good enough yesterday. Vanderbilt’s mission is to advance health and wellness through preeminent programs in patient care, education, and research.

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Department/Unit Summary

  • Our department is designed to enable physicians and clinicians to enhance quality outcomes and patient safety. Supply chain is comprised of almost 300 employees who strive to ensure efficient and successful patient care. Our services range from case cart operations, purchasing, materials management, systems support, and many others. Our goal is to provide the best possible service to our customers.

Your Role:

  • Oversee the daily supply chain operations of supply technicians.

  • Verify supply chain documentation for completeness and accuracy.

  • Knowledge of reporting system and ability to utilize reports and resolve

  • all discrepancies.

  • Perform rounds of assigned areas on a daily basis, lodging all action items for follow up with Manager.

  • Provide leadership to assigned staff.

  • Serve as shift supervisor as appointed by management.

  • Perform as a supply Technician as needed.

Key Functions and Expected Performances:

  1. Oversee the daily supply chain operations of supply technicians

a. Supervise inventory counts according to schedule to ensure that established par levels are maintained

b. Responsible for the organization and maintenance of assigned supply locations

c. Ensure staff is performing supply maintenance according to department standards

  1. Verify supply chain documentation for completeness and accuracy

a. Ensure accurate patient billing by capturing all patient charges for medical-surgical supplies

b. Ensure staff cross references items as appropriate

  1. Knowledge of reporting system and ability to utilize reports and resolve all discrepancies

a. Report usage history data to management team and clinicians

b. Evaluate and recommend par level adjustments based off usage reports

  1. Perform rounds of assigned areas on a daily basis logging all action items for follow up with supervisor

  2. Provides leadership to assigned staff

a. Maintain effective communications with customers, team, and management team

b. Demonstrates effective problem solving skills

c. Ability to prioritize needs and manage resources

d. Assigns work to staff members to meet daily operational needs

e. Assists with the development and delivery of training to new staff

  1. Serve as shift supervisor as appointed by management

a. Determines if work is performed in accordance with departmental and organizational guidelines

b. Ensure staff is properly relieved for lunch and breaks

  1. Perform as a Supply Technician as needed

Position Qualifications

Required:

  • High school graduate or GED and 4 years of experience or the equivalent.

Preferred:

  • Previous inventory experience

  • Leadership experience

Position Shift:

  • Monday – Friday 7:00 AM – 3:30 PM

VUMC Recent Accomplishments

Because we are committed to providing the best in patient care, education and research, we are proud of our recent accomplishments:

  • US News & World Report: #1 Hospital in Tennessee, #1 Health Care Provider in Nashville, #1 Audiology ( Bill Wilkerson Center at http://www.vanderbilthealth.com/billwilkerson/ ), 9 adult and 9 pediatric clinical specialties ranked among the nation's best, #15 Education and Training

  • Truven Health Analytics: among the top 100 hospitals in the US

  • Becker's Hospital Review: one of the "100 Greatest Hospitals in America"

  • The Leapfrog Group: grade "A" in Hospital Safety Score

  • National Institutes of Health: among the top 10 grant awardees for medical research in the US

  • American Association for the Advancement of Science: 12 faculty members elected fellows in 2014

  • Magnet Recognition Program: Vanderbilt nurses are the only group honored in Tennessee

  • Nashville Business Journal: Middle Tennessee's healthiest employer

  • American Hospital Association: among the 100 "Most Wired" medical systems in the US

*CA

TECHNICAL CAPABILITIES:

INVENTORY MANAGEMENT (INTERMEDIATE): - Monitors material movement into and out of stock, reconciles inventory balances, and maintains adequate inventory levels.

COMMUNICATION (INTERMEDIATE): - Clearly, effectively and respectfully communicates to employees or customers.

CRITICAL THINKING (INTERMEDIATE): - The objective analysis and evaluation of an issue in order to form a judgment.

PEER LEADERSHIP (NOVICE): - The ability to show leadership and influence people of equal rank in an effort to accomplish team goals.

EQUIPMENT INSPECTIONS (INTERMEDIATE): - Reviews and Inspections is a systematic process of checking to see whether a piece of equipment is meeting specified requirements.

CORE ACCOUNTABILITIES:

  • Organizational Impact: Independently performs non-routine tasks that significantly impact team and other related teams.

  • Problem Solving/ Complexity of work: Gathers and analyzes data to solve problems that arise with little or no precedent.

  • Breadth of Knowledge: Applies advanced job knowledge and has developed a breadth of skills in other areas.

  • Team Interaction: Serves as a lead for the team by providing expertise and guidance to team members.

CORE CAPABILITIES:

SUPPORTING COLLEAGUES (S4):

    • Develops Self and Others: Invests time, energy and enthusiasm in developing self/others to help improve performance and gain knowledge in new areas.
    • Builds and Maintains Relationships: Maintains regular contact with key colleagues and stakeholders using formal and informal opportunities to expand and strengthen relationships.
    • Communicates Effectively: Recognizes group interactions and modifies one's own communication style to suit different situations and audiences.

DELIVERING EXCELLENT SERVICES (S4):

    • Serves Others with Compassion: Seeks to understand current and future needs of relevant stakeholders and customizes services to better address them.
    • Solves Complex Problems Approaches problems from different angles; Identifies new possibilities to interpret opportunities and develop concrete solutions.
    • Offers Meaningful Advice and Support: Provides ongoing support and coaching in a constructive manner to increase employees' effectiveness.

ENSURING HIGH QUALITY (S4):

    • Performs Excellent Work: Engages regularly in formal and informal dialogue about quality; directly addresses quality issues promptly.
    • Ensures Continuous Improvement: Applies various learning experiences by looking beyond symptoms to uncover underlying causes of problems and identifies ways to resolve them.
    • Fulfills Safety and Regulatory Requirements: Understands all aspects of providing a safe environment and performs routine safety checks to prevent safety hazards from occurring.

MANAGING RESOURCES EFFECTIVELY (S4):

    • Demonstrates Accountability: Demonstrates a sense of ownership, focusing on and driving critical issues to closure.
    • Stewards Organizational Resources: Applies understanding of the departmental work to effectively manage resources for a department/area.
    • Makes Data Driven Decisions: Demonstrates strong understanding of the information or data to identify and elevate opportunities.

FOSTERING INNOVATION (S4):

    • Generates New Ideas: Proactively identifies new ideas/opportunities from multiple sources or methods to improve processes beyond conventional approaches.
    • Applies Technology: Demonstrates an enthusiasm for learning new technologies, tools, and procedures to address short-term challenges
    • Adapts to Change: Views difficult situations and/or problems as opportunities for improvement; actively embraces change instead of emphasizing negative elements.

High School Diploma or GED (or equivalent experience) and 4 years relevant experience

Licensure, Certification, and/or Registration (LCR):

Physical Requirements/Strengths needed & Physical Demands:

  • Medium Work category requiring exertion up to 50lbs of force occasionally and/or up to 20 of force frequently and/or up to 10 of force continually to move objects.

Movement

  • Occasional: Sitting: Remaining in seated position

  • Occasional: Standing: Remaining on one's feet without moving.

  • Occasional: Lifting over 35 lbs: Raising and lowering objects from one level to another, includes upward pulling over 35 lbs, with help of coworkers or assistive device

  • Occasional: Carrying under 35 lbs: Transporting an object holding in hands, arms or shoulders, with help of coworkers or assistive device.

  • Occasional: Carrying over 35 lbs: Transporting an object holding in hands, arms or shoulders, with help of coworkers or assistive device.

  • Occasional: Balancing: Maintaining body equilibrium to prevent falling when walking, standing, crouching or maneuvering self, patient and equipment simultaneously while working in large and small spaces

  • Occasional: Climbing: Ascending or descending stairs/ramps using feet and legs and/or hands and arms.

  • Occasional: Crouching/Squatting: Bending body downward and forward by bending legs and spine.Reaching above shoulders: Extending arms in any direction above shoulders.

  • Frequent: Walking: Moving about on foot.

  • Frequent: Lifting under 35 lbs: Raising and lowering objects under 35 lbs from one level to another

  • Frequent: Push/Pull: Exerting force to move objects away from or toward.

  • Frequent: Bending/Stooping: Trunk bending downward and forward by bending spine at waist requiring full use of lower extremities and back muscles

  • Frequent: Reaching above shoulders: Extending arms in any direction above shoulders.

  • Frequent: Reaching below shoulders: Extending arms in any direction below shoulders.

  • Frequent: Handling: Seizing, holding, grasping, turning or otherwise working with hand or hands.

  • Frequent: Fingering: Picking, pinching, gripping, working primarily with fingers requiring fine manipulation.

  • Frequent: Bimanual Dexterity: Requiring the use of both hands.

Sensory

  • Frequent: Smell: Ability to detect and identify odors.

  • Continuous: Communication: Expressing or exchanging written/verbal/electronic information.

  • Continuous: Auditory: Perceiving the variances of sounds, tones and pitches and able to focus on single source of auditory information

  • Continuous: Vision: Clarity of near vision at 20 inches or less and far vision at 20 feet or more with depth perception, peripheral vision, color vision.

Environmental Conditions

  • Occasional: Chemicals and Gasses: Medications, cleaning chemicals, oxygen, other medical gases used in work area.

  • Occasional: Pathogens: Risk of exposure to bloodborne pathogens and other contagious illnesses.

Job Supply/Equipment

Organization: SC Periop Supply VUMC OR 20 201611

Title: Lead Clinical Supply Spec

Location: TN-Nashville-Vanderbilt Hospital (VUH)

Requisition ID: 1805735