Vanderbilt University Medical Center Senior Administrative Assistant - CORE in Nashville, Tennessee

Discover Vanderbilt University Medical Center:

Located in Nashville, Tennessee, and operating at a global crossroads of teaching, discovery and patient care, VUMC is a community of individuals who come to work each day with the simple aim of changing the world. It is a place where your expertise will be valued, your knowledge expanded and your abilities challenged. It is a place where your diversity — of culture, thinking, learning and leading — is sought and celebrated. It is a place where employees know they are part of something that is bigger than themselves, take exceptional pride in their work and never settle for what was good enough yesterday. Vanderbilt’s mission is to advance health and wellness through preeminent programs in patient care, education, and research.

Click Here To View The VUMC Promise of Discovery

Job Summary

Provides administrative support of an area's activities with occasional guidance. Responds to customer needs by consulting with others as appropriate or by following established guidelines. Organizes flow of daily operations to ensures service priorities are met. For more information regarding the physical requirements and environmental conditions for this job, please click: https://hr.mc.vanderbilt.edu/careers/requirements/PhysicalRequirementsGroup79.pdf

  • This is a full-time/non-exempt term position lasting six months to one year.

Key Responsibilities

  • Performs a variety of administrative support which may include, but not limited to, scheduling, booking travel, coordinating interviews, creating meeting agendas, inputting work orders.

  • Provides financial and business support which may include, but not limited to, budget reconciliation, ledger reconciliation, accounts receivable review, procurement, purchasing credit card (pcard) management.

  • Ensure data/records are created and maintained to document financial, planning, correspondence, procedures, processes and other information.

  • Complies data, analyzes information and summarizes findings in support of an area.

  • Prepares reports and other documentation as requested.

  • The responsibilities listed are a general overview of the position and additional duties may be assigned.

Technical Capabilities

  • Clerical/Administrative: Clerical/Administration is a skill which includes most clerical and administrative functions typically carried out by secretaries, administrators and others who perform a clerical role. Among the duties are: Ad Hoc Reporting, Calendar Maintenance, Data Entry, Document Duplication, Document Filing and Maintenance, Document Preparation, Employee Record Maintenance, Employee Time Recording, Faxing and Electronic Mailing, Inventory Management, Mail Sorting and Distribution, Meeting Coordination and Scheduling, Message Management, Receptionist Tasks, Special Projects, Spreadsheet Preparation, Travel Arrangements, and Word Processing and Typing.

  • Calendar Maintenance: The ability to prioritize and maintain a calendar or calendars of scheduled meetings or events. Able to accurately change or update a calendar with no scheduling conflicts.

  • Document Management: The use of a computer system and software to store, manage and track electronic documents and electronic images of paper based information captured through the use of a document scanner.

  • Data Verification: The ability to verify data in an accurate manner.

  • Financial Processes: Ability to monitor costs, expenses and revenue as well as the ability to manage those costs and expenses in relation to budgeted amounts.

  • Human Resources Policies and Procedures: Knowledge, adherence and application of human resources policies and procedures.

Accountabilities

  • Organizational Impact : Performs tasks that are typically routine that may impact team’s performance with occasional guidance.

  • Problem Solving/Complexity of Work : Utilizes some discretion and research to solve routine problems.

  • Breadth of Knowledge : Applies knowledge of standards, established processes and procedure that apply to your own job.

  • Team Interaction : Provides guidance to entry level co-workers.

NOTE:

A Term position is a staff position that exists for a period longer than six months but is not expected to last beyond one year. Although a position may exist for a specified or indefinite period, staff who accept term positions are not guaranteed employment for the entire period; they are employed for indefinite periods within the limit of the appointment. There are no guarantees of continued employment, either within the term or when the term ends.

VUMC Recent Accomplishments

Because we are committed to providing the best in patient care, education and research, we are proud of our recent accomplishments:

  • US News & World Report: #1 Hospital in Tennessee, #1 Health Care Provider in Nashville, #1 Audiology ( Bill Wilkerson Center at http://www.vanderbilthealth.com/billwilkerson/ ), 12 adult and 10 pediatric clinical specialties ranked among the nation's best, #15 Education and Training

  • Truven Health Analytics: among the top 50 cardiovascular hospitals in the U.S.

  • Becker's Hospital Review: one of the "100 Greatest Hospitals in America"

  • The Leapfrog Group: grade "A" in Hospital Safety Score

  • National Institutes of Health: among the top 10 grant awardees for medical research in the US

  • Magnet Recognition Program: Vanderbilt nurses are the only group honored in Tennessee

  • Nashville Business Journal: Middle Tennessee's healthiest employer

  • American Hospital Association: among the 100 "Most Wired" medical systems in the US

Download the Vanderbilt University Medical Center Facts 2016-2017 at https://www.vanderbilthealth.com/main/39107 to learn more about our services and facilities.

High School/GED and 4 years of experience

Job Administrative and Clerical Support

Organization: Core Facility Administration 104063

Title: Senior Administrative Assistant - CORE

Location: TN-Nashville-2525 West End Ave

Requisition ID: 1802477