Vanderbilt University Medical Center Senior Administrative Assistant, VUMC Development Services in Nashville, Tennessee
Senior Administrative Assistant
Vanderbilt University Medical Center Development, Development Services
Discover Vanderbilt University Medical Center:
Located in Nashville, Tennessee, and operating at a global crossroads of teaching, discovery and patient care, VUMC is a community of individuals who come to work each day with the simple aim of changing the world. It is a place where your expertise will be valued, your knowledge expanded and your abilities challenged. It is a place where your diversity — of culture, thinking, learning and leading — is sought and celebrated. It is a place where employees know they are part of something that is bigger than themselves, take exceptional pride in their work and never settle for what was good enough yesterday. Vanderbilt’s mission is to advance health and wellness through preeminent programs in patient care, education, and research.
Click Here To View The VUMC Promise of Discovery
The Department of Vanderbilt University Medical Center Development assists Vanderbilt University Medical Center (VUMC) in securing the resources, both human and financial, that are required to achieve its mission and goals. The Department is responsible for the identification, cultivation, solicitation and stewardship of individuals and organizations whose charitable objectives are consistent with those of VUMC’s teaching, research and medical programs.
Duties and Responsibilities:
Under the supervision of the Lead Gift Specialist for Gift and Donor Services this role will have the following responsibilities:
Work collaboratively with the Development Services team to ensure that projects are completed according to deadlines, with accuracy, quality, and integrity. Including: continuously compile, review and analyze project outcomes against established goals, objectives and timelines;
recommend process improvement for program and services
use appropriate resources to effectively and efficiently resolve problems
Create and maintain VUMC gift and donor information into a proprietary complex relational database in an accurate and timely manner including preparing gifts and other documents for imaging; keying data; preparing checks and currency for deposit; documenting other types of gifts as required; and using appropriate tools to maintain data integrity.
Review all matching gifts to determine if company eligibility requirements are met before gifts are processed.
Examine GreaterGiving/gift database transactions for the VUMC Development merchant accounts, including report preparation for reconciliation.This individual will serve as the coordinator for online event transactions that require tax receipts and act as the departmental liaison for gifts of services.
Provides support to the Lead Gift Specialist of Gift and Donor Services as well as the Senior Accountant and Director of Finance.
Provide customer service for questions from both internal and external constituents
Receive and distribute mail.
Serve on various internal working groups to develop and document policies and procedures and technology needs.
Perform tasks in a varied and highly complex environment, exercising a high degree of judgment in selecting and applying guidelines and policy. Many duties involve access and use of confidential information.
To develop strong working relationships with other VUMC offices to make accessing information more productive and efficient.
To uphold departmental and institutional policies regarding confidential information including compliance with Payment Card Industry (PCI) and Health Insurance Portability and Accountability Act (HIPPA) regulations.
To work cooperatively with VUMC Development colleagues.
To travel as required.
To perform other duties as assigned.
High School Diploma or GED (or equivalent experience) (Required)
4 years relevant experience (Required)
The preference will be given to candidates with 2 years’ experience in supporting donor-centered initiatives. Proficiency in most MS Office software products, particularly Excel, is required. Strong communication skills, both verbal and written, are essential. Ability to work independently, take initiative, organize multiple projects simultaneously, meet deadlines, and adapt to ever-changing priorities is essential. A detailed working knowledge of VUMC is preferred, and an ability to assemble data is important. Meticulous attention to detail is a must.
VUMC Recent Accomplishments:
Because we are committed to providing the best in patient care, education and research, we are proud of our recent accomplishments:
US News & World Report: #1 Hospital in Tennessee, #1 Health Care Provider in Nashville, #1 Audiology ( Bill Wilkerson Center at http://www.vanderbilthealth.com/billwilkerson/ ), 12 adult and 10 pediatric clinical specialties ranked among the nation's best, #15 Education and Training
Truven Health Analytics: among the top 50 cardiovascular hospitals in the U.S.
Becker's Hospital Review: one of the "100 Greatest Hospitals in America"
The Leapfrog Group: grade "A" in Hospital Safety Score
National Institutes of Health: among the top 10 grant awardees for medical research in the US
Magnet Recognition Program: Vanderbilt nurses are the only group honored in Middle Tennessee
Nashville Business Journal: Middle Tennessee's healthiest employer
American Hospital Association: among the 100 "Most Wired" medical systems in the US*CA
High School Diploma or GED (or equivalent experience) and 4 years relevant experience
Licensure, Certification, and/or Registration (LCR):
Organization: VUMCDEV Gift/Donor Services 108168
Title: Senior Administrative Assistant, VUMC Development Services
Location: TN-Nashville-3322 West End Avenue
Requisition ID: 1804711