Vanderbilt University Medical Center Sr. Administrative Assistant-PMI in Nashville, Tennessee


T his position provides a wide range of administrative and academic support for the Molecular Pathogenesis Division in Pathology, Microbiology and Immunology. The successful candidate will be detail oriented, able to multi-task, function independently with minimal guidance and also work on team projects.



  • Provide support for multiple academic programs and seminar series. Duties may include room scheduling, purchasing, travel arrangements for invited speakers, assistance with course preparations and course evaluations, maintain databases and list serves, act as CME coordinator for CME credits, distribution of seminar and division information and coordination for journal clubs, chalk talks, and happy hours.

  • Manage alumni database and maintain connections

  • Provide support for faculty, post-doc, and graduate student initiatives

  • Liaison with VU graduate education personnel, media support services, VU and VUMC conference scheduling, and other departments within VU and VUMC


  • Assist faculty with purchasing for publications, memberships, dues, office supplies

  • Conference/meeting room scheduling and post calendars weekly

  • Maintain supply closets, mail room and manage copiers

  • Initiate work orders, service contracts and blanket purchase orders as needed

  • Assist with research retreats and symposiums as needed

  • Assist key departmental stakeholders with special projects


  • High School Diploma or GED (Required)

  • 4 years relevant experience (Required)


  • Previous experience providing support for academic programs would be beneficial

  • Detail oriented

  • Ability to multi-task

  • Ability to function independently with minimal instruction

  • Ability to work on team projects


High School Diploma or GED (or equivalent experience) and 4 years relevant experience

Licensure, Certification, and/or Registration (LCR):

Physical Requirements/Strengths needed & Physical Demands:

  • Sedentary category requiring exertion up to 10 lbs. of force occasionally and uses negligible amounts of force to move objects. Sedentary work involves sitting most of the time.


  • Occasional: Standing: Remaining on one's feet without moving.

  • Occasional: Walking: Moving about on foot.

  • Occasional: Lifting under 35 lbs: Raising and lowering objects under 35 lbs from one level to another

  • Occasional: Carrying under 35 lbs: Transporting an object holding in hands, arms or shoulders, with help of coworkers or assistive device.

  • Occasional: Push/Pull: Exerting force to move objects away from or toward.

  • Occasional: Reaching above shoulders: Extending arms in any direction above shoulders.

  • Frequent: Sitting: Remaining in seated position

  • Frequent: Reaching below shoulders: Extending arms in any direction below shoulders.

  • Frequent: Fingering: Picking, pinching, gripping, working primarily with fingers requiring fine manipulation.

  • Frequent: Bimanual Dexterity: Requiring the use of both hands.


  • Continuous: Communication: Expressing or exchanging written/verbal/electronic information.

  • Continuous: Auditory: Perceiving the variances of sounds, tones and pitches and able to focus on single source of auditory information

  • Continuous: Vision: Clarity of near vision at 20 inches or less and far vision at 20 feet or more with depth perception, peripheral vision, color vision.

  • Continuous: Smell: Ability to detect and identify odors.

Environmental Conditions

  • Occasional: Chemicals and Gasses: Medications, cleaning chemicals, oxygen, other medical gases used in work area.

Job Research

Organization: PMI Molecular Pathogenesis 104506

Title: Sr. Administrative Assistant-PMI

Location: TN-Nashville-Medical Center North (MCN)

Requisition ID: 1806016