Vanderbilt University Medical Center Sr Administrative Assistant in Nashville, Tennessee

Sr Administrative Assistant-1806327

Description

Sr Administrative Assistant (Office of Space and Facilities Planning)

Discover Vanderbilt University Medical Center:

Located in Nashville, Tennessee, and operating at a global crossroads of teaching, discovery and patient care, VUMC is a community of individuals who come to work each day with the simple aim of changing the world. It is a place where your expertise will be valued, your knowledge expanded and your abilities challenged. It is a place where your diversity — of culture, thinking, learning and leading — is sought and celebrated. It is a place where employees know they are part of something that is bigger than themselves, take exceptional pride in their work and never settle for what was good enough yesterday. Vanderbilt’s mission is to advance health and wellness through preeminent programs in patient care, education, and research.

Click Here To View The VUMC Promise of Discovery

About the Office of Space and Facilities Planning:

Our MISSION

Our mission is to provide services to others at the Medical Center for facility space management, inventory, planning, design, and construction. Our architects, engineers, project managers, and professional support staff are dedicated to providing facilities which best support and promote the overall mission of patient care, education, and research. We work with departmental personnel and medical center leadership to define short and long term facility needs, evaluate options, and to develop and execute implementation of those plans.

Your Role:

  • Perform administrative and business support including a high volume of meeting scheduling which is critical to the construction and renovation projects. Coordinate and communicate effectively across the organization and with external consultants and contractors.

  • Provide general administrative support to professional staff

  • Ensure financial records are organized and filed electronically, and archived appropriately

  • Purchase routine supplies, place work orders and assist with monthly budget reconciliation

  • Assist with construction project management documents including contracts, POs and reports

  • Other duties as assigned.

TECHNICAL CAPABILITIES:

CLERICAL/ADMINISTRATIVE (INTERMEDIATE): - Clerical/Administration is a skill which includes most clerical and administrative functions typically carried out by secretaries, administrators and others who perform a clerical role. Among the duties are: Ad Hoc Reporting, Calendar Maintenance, Data Entry, Document Duplication, Document Filing and Maintenance, Document Preparation, Employee Record Maintenance, Employee Time Recording, Faxing and Electronic Mailing, Inventory Management, Mail Sorting and Distribution, Meeting Coordination and Scheduling, Message Management, Receptionist Tasks, Special Projects, Spreadsheet Preparation, Travel Arrangements, and Word Processing and Typing.

AD HOC REPORTING (INTERMEDIATE): - The ability to access information from databases and prepare reports.

DATA ANALYSIS (INTERMEDIATE): - The ability to analyze data in an accurate manner.

FINANCIAL PROCESSES (NOVICE): - Ability to monitor costs, expenses and revenue as well as the

ability to manage those costs and expenses in relation to budgeted amounts.

HUMAN RESOURCES POLICIES AND PROCEDURES (FUNDAMENTAL AWARENESS): - Knowledge, adherence and application of human resources policies and procedures.

Benefits:

In addition to offering a lively community that encourages learning and celebrates diversity, Vanderbilt University Medical Center provides its faculty and staff members with a benefits package that is comprehensive and flexible. Components for benefits-eligible employees include:

  • PTO

  • Health Plan

  • Parental Leave

  • Life Insurance

  • Retirement

  • Short-Term Disability

  • Long-term Disability

  • Accidental Death & Dismemberment (AD&D)

  • Dental Insurance

  • Group Discounts

  • Flexible Spending Accounts (FSAs)

  • Vision

Qualifications

High School Diploma or GED (or equivalent experience) and 4 years relevant experience

Physical Requirements/Strengths needed & Physical Demands:

  • Sedentary category requiring exertion up to 10 lbs. of force occasionally and uses negligible amounts of force to move objects. Sedentary work involves sitting most of the time. Movement

  • Occasional: Standing: Remaining on one's feet without moving.

  • Occasional: Walking: Moving about on foot.

  • Occasional: Lifting under 35 lbs: Raising and lowering objects under 35 lbs from one level to another

  • Occasional: Carrying under 35 lbs: Transporting an object holding in hands, arms or shoulders, with help of coworkers or assistive device.

  • Occasional: Push/Pull: Exerting force to move objects away from or toward.

  • Occasional: Reaching above shoulders: Extending arms in any direction above shoulders.

  • Frequent: Sitting: Remaining in seated position

  • Frequent: Reaching below shoulders: Extending arms in any direction below shoulders.

  • Frequent: Fingering: Picking, pinching, gripping, working primarily with fingers requiring fine manipulation.

  • Frequent: Bimanual Dexterity: Requiring the use of both hands. Sensory

  • Continuous: Communication: Expressing or exchanging written/verbal/electronic information.

  • Continuous: Auditory: Perceiving the variances of sounds, tones and pitches and able to focus on single source of auditory information

  • Continuous: Vision: Clarity of near vision at 20 inches or less and far vision at 20 feet or more with depth perception, peripheral vision, color vision.

VUMC Recent Accomplishments

Because we are committed to providing the best in patient care, education and research, we are proud of our recent accomplishments:

  • US News & World Report: #1 Hospital in Tennessee, #1 Health Care Provider in Nashville, #1 Audiology ( Bill Wilkerson Center at http://www.vanderbilthealth.com/billwilkerson/ ), 12 adult and 10 pediatric clinical specialties ranked among the nation's best, #15 Education and Training

  • Truven Health Analytics: among the top 50 cardiovascular hospitals in the U.S.

  • Becker's Hospital Review: one of the "100 Greatest Hospitals in America"

  • The Leapfrog Group: grade "A" in Hospital Safety Score

  • National Institutes of Health: among the top 10 grant awardees for medical research in the US

  • Magnet Recognition Program: Vanderbilt nurses are the only group honored in Tennessee

  • Nashville Business Journal: Middle Tennessee's healthiest employer

  • American Hospital Association: among the 100 "Most Wired" medical systems in the US Download the Vanderbilt University Medical Center Facts 2016-2017 at https://www.vanderbilthealth.com/main/39107 to learn more about our services and facilities.

*CA

Job Administrative and Clerical Support

Organization: Space & Facilities Plan Admin 108623

Title: Sr Administrative Assistant

Location: TN-Nashville-Crystal Terrace

Requisition ID: 1806327